PETROLEUM EQUALISATION FUND (MANAGEMENT) BOARD

PETROLEUM EQUALISATION FUND (MANAGEMENT) BOARD

INVITATION TO TENDER JUNE 2016

INTRODUCTION
The above named organization is a statutory agency of the Federal Ministry of Petroleum Resources. In compliance with the Procurement Act 2007 and the Board’s policy of using only licensed applications, the Board hereby seeks the services of competent partners to tender for the following IT Procurements as specified.

LOT 5: Construction of Raised Floor in DR Data Centre

LOT 6: Provision/Installation of Environmental Monitors

LOT 7: Provision/Installation of Fire Suppression System

LOT 8: Provision/Installation of Power Solution in DR Solution in DR Data Centre

LOT 9: Provision/Installation of HVAC Cooling System for DR Site

LOT 10: Microsoft Open Licenses

LOT 11: Enterprise Core Switch and Email Security License

LOT 12: Provision of IT tools for purposes Automation

LOT 13:HP Hardware Procurement

LOT 14: CISCO CP-9971 Unified Communication

LOT 15: Upgrade & Maintenance of Network Infrastructure (Remote Offices)

TENDER REQUIREMENTS
Interested companies are to submit:
1. Evidence of Incorporation/Registration with the Corporate Affairs Commission (CAC)
2. Company Current Tax Clearance Certificate of three (3) years (2013-2015)
3. Company Audited Account for the last three (3) years (2013- 2015)
4. VAT Registration and evidence of remittances in the last three (3) years (2013 -2015)
5. List of similar, verifiable and successfully executed projects or on-going by the Company with letters of award and completion certificates. Letters of award and interim certificate of payment should be attached for projects that are on-going
6. List of Managerial, Key Technical & Administrative staff of the Consulting firms which should include names, resumes and copies of certificates for each key professional staff
7. Evidence of compliance with the Pension Reform Act 2014
8. Evidence of compliance with the provision of the Industrial Training Fund (ITF) amendment Act as stipulated in section 6(1) (3) of the ITF Act
9. Evidence of compliance with the Financial Reporting Council of Nigeria Act (FRCN)
10. Evidence of registration on the national data base of the Bureau of Public Procurement (BPP) for Contractors, Consultants and Service Provider (CCSPS) on the BPP website
11. Evidence of partnership with global software companies or OEM as applicable
12. Manufacturer’s authorization letter as applicable
13. All tender must be accompanied by the best warranties possible as applicable

COLLECTION OF TENDER DOCUMENTS
Prospective bidders are required to collect the tender document from the Procurement Unit on the second floor at the Board’s Head Office upon payment of a non-refundable tender fee of N10,000.00 only issued in bank draft in favour of Petroleum Equalisation Fund (Management) Board. The draft shall be receipted in Finance and Accounts Department of the Board and a copy of the receipt should accompany the financial bid.

SUBMISSION OF TENDER DOCUMENTS
Technical (One “original” and a “copy” in two envelopes) and financial bids are to be submitted in their identified separate envelopes and clearly labelled “technical original” “technical copy” and “financial” with the lot name and number respectively in a bid box at the Procurement Unit on the second floor at the Board’s Head Office. All envelopes shall be subjected to security checks before being sealed for submission. All envelopes are to be addressed to:

The Executive Secretary
Petroleum Equalisation Fund (Management) Board
Head Office: Plot 542 Cadastral Zone BO9,
Shehu Yar’adua Way, Kado District, Abuja.

The name of the company, mailing address and the contact phone number (mobile) should be written at the back of each envelope,

It is mandatory that bid submission form is filled before the bids are dropped in the bid bix as companies not listed on the form shall not be considered.

CLOSING OF SUBMISSION AND OPENING OF BIDS
Bid submission closes at 11am Tuesday 26th July, 2016 and the technical bid opening shall commence immediately.

PLEASE NOTE
• Only technically qualified companies will be contacted for the financial bid opening while the financial bid of companies not found eligible shall be returned unopened.
• Late submission shall be rejected.
• Submission of tender is neither a commitment nor an obligation to award contract to any company, as only shortlisted firms will be contacted.
• This advertisement should not be construed as a commitment on the part of the Board, nor shall it entitle any contractor to make any claims
• The Board reserves the right to annul the bidding process at anytime without incurring any liabilities and assigning any reason thereof.

Signed
Management